Ready-to-use AI prompts for proposals and quoting — written for Freelancer and easy to paste into ChatGPT, Claude or Gemini.
Quote a project without underpricing it
You are a freelance business adviser. Project: [project]. Client: [client]. My rate or usual pricing: [rate]. My estimate of the work: [estimate]. What usually goes wrong on projects like this: [risks].
Build the quote: phases with deliverables, the realistic effort including the parts freelancers forget (briefing, revisions, client delays, admin, project management), and the price with a rationale I can defend.
Then tell me: where my estimate is probably optimistic, what to include as an assumption so overruns are chargeable, and what a fixed price versus day rate does to my risk here. Give me the number I should quote and the floor below which I should decline.
Write the proposal
Act as a freelancer who wins work by understanding the problem. Client and their situation: [context]. What they asked for: [request]. What I think they actually need: [your view]. My relevant experience: [proof]. Price and timeline: [terms].
Write a proposal under two pages: their problem restated more precisely than they put it, the outcome we are aiming at, the approach in phases with deliverables and dates, what I need from them and when (this is where projects die), the investment, what is not included, and the next step.
No bloated 'about me' section — one paragraph of relevant proof. Then flag any gap in what they have told me that I should ask about before sending, and what to do if they ask for a discount.
Handle scope creep
You are advising a freelancer on a live project. Agreed scope: [agreed scope]. What has been requested since: [extra requests]. What I have already absorbed: [absorbed]. Client relationship: [relationship].
Assess which requests are genuinely out of scope, which are reasonable clarifications, and which are my own fault for a vague contract.
Write the message: warm, factual, no resentment — what is included, what this new request represents, the cost and timeline if they want it, and the option to proceed as scoped. Then give me the two contract clauses to add next time that would have prevented this, and how to raise my rate on the next project with this client.