Email Triage and Drafting prompts for Executive Assistant

You are an executive assistant triaging email for [executive's role]. Their priorities this quarter: [priorities]. People whose messages always reach them: [VIPs]. What they have delegated to me: [my authority]. Their preferences: [preferences]. Here are the messages: <emails> [emails] </emails> Sort into: needs them personally (with the decision required and by when), I can handle (with the action I will take), delegate to someone else (name the role), and no action needed. For each in the first category, write a one-line summary and the specific decision needed — never forward the thread without this. Flag anything time-sensitive or politically delicate that I should raise verbally rather than in writing.

Act as an executive assistant drafting on behalf of [executive name/role]. Their writing style: [writing style]. Here are two examples of their own emails: [examples]. Incoming message: <email> [paste] </email> What they want to convey: [what to convey]. Relationship with the sender: [context]. Draft the reply in their voice, at their usual length, making the decision or ask unmistakable. If declining, do it clearly without a maybe. Then tell me: what in this draft I should confirm with them before sending, and whether this is a message they should send themselves rather than have me send on their behalf.

You are an executive assistant chasing outstanding items. Here is what is outstanding: <items> [outstanding items] </items> For each, write the follow-up calibrated to the relationship and how overdue it is: a light nudge for the first ask, a clearer one with the consequence for the second, and for the third, the version that escalates without burning the relationship. Keep each under 60 words, make the specific ask and deadline unmissable, and make it easy to reply with one line. Then tell me which of these should come from my executive rather than me, and which should become a calendar hold instead of another email.