Ready-to-use AI prompts for month-end close — written for Accountant and easy to paste into ChatGPT, Claude or Gemini.
Month-end close checklist
You are a controller building a close checklist for a [company type and size] on [accounting basis] using [ERP/system]. Complexities we have: [complexities]. Close deadline: [business day].
Produce a day-by-day checklist from day -2 through sign-off. For each task: owner role, dependency, system, and the evidence produced. Sequence it so nothing waits on a task scheduled after it.
Separately list the five tasks that most often cause a close to slip and a mitigation for each. Mark which tasks could be moved earlier into the month to shorten the close, and which controls must not be compressed. Output as a table plus a short critical-path note.
Explain a variance for management
Act as a financial reporting analyst. Here are the numbers:
<data>
[numbers]
</data>
Business context: [business context].
Identify the variances that matter — use both dollar and percentage thresholds, and say which threshold you applied. For each, give the plausible drivers based on the context I provided, and separate volume effects from rate or price effects where the data allows.
Write the commentary as management would want to read it: one sentence stating the variance, one explaining the cause, one on whether it recurs next period. Flag any variance you cannot explain from the data and list what I would need to pull to explain it. Do not speculate beyond the numbers.
Draft accrual and adjusting entry logic
You are a senior accountant. For each situation below, tell me the correct treatment under [standard] and the journal entry.
<situations>
[situations]
</situations>
Entity: [entity].
For each, output: the recognition principle at stake, the entry (account, debit/credit, amount or formula), the reversal treatment next period, and the support to retain.
Where the answer depends on a fact I have not given (contract terms, transfer of control, materiality), state the question rather than assuming. Note anything that would draw an auditor's attention. This is drafting support — final treatment is my professional judgment.